A Beginner’s Guide to Event Planning

A Beginner’s Guide to Event Planning

Event planning can be as intimidating as it is exciting. When you have to cater to so many people, you naturally feel under pressure. The possibility of the event not going the way you want and disappointing your guests can be extremely stressful.

However, you’d be glad to know that there are ways you can simplify event planning for yourself and enjoy the dynamic process of doing so. Different types of events consist of different planning mechanisms, and the number of guests expected at the event makes a huge difference too.

Here’s a beginner’s guide to event planning:

Staying in your budget

Whether you’re planning an event for yourself or someone else, you need a budget to guide and control your expenses. Prioritize expenses that are most important.

Check out these free event planning budget template.

Choose a convenient location

This is a crucial factor you can’t overlook.

You need to consider how your attendees will reach your event, and whether they’ll be able to do so with ease.

  • Consider how far the event location is from the main city, whether it’s accessible by public transportation, and whether your attendees will be willing to make the journey if it’s long.
  • Make sure there’s parking space available. The last thing your guests want to do on arrival is roam around the area searching for parking space.

Document it

It’s always a good idea to document your event and see your hard work display on the screen later. It doesn’t matter if it’s your first or hundredth event, because documenting it will help you see how far you’ve come in your event planning game, and how well everything played out.

If possible, contact your local media outlets to help you publicize your event.


Your food and beverage menu will depend on the size of your event. Make sure you speak with your caterers prior to the event to ensure they have everything you need on the menu. Make it as dynamic as you can, and make sure there are some generic options mostly everyone likes. Finger foods are a must too!


Our casino party planners in Fremont are highly trained and experienced, and will offer you the best rates. We provide casino party planning services for a range of events, including fundraisers and corporate events. For more, call us now at (408) 298-3001!